Keystone Mechanical LLC sent Halvorsen Construction Group a request to be paid for July's work on the school HVAC job. Here is what we checked before it went to the owner.
Application 7 · 1 – 31 July 2026 · received 4 Aug 2026
Nothing can be certified — not even the clean lines — until the missing week of payroll arrives. That is the first finding below.
This is public work, so certified payroll is a condition of payment for the period it covers — not a document that can follow later.
What we do — Holds the whole application, not a line of it. We request the missing week before the packet goes to the owner.
The subcontract covers change orders CO-001 to CO-013. CO-014 is in the packet, signed by the subcontractor, with the owner and contractor blocks blank.
What we do — Hold the line, pay the rest. It goes back in as soon as the change order is executed — a sequencing problem, not a dispute.
Nothing here suggests the material does not exist — but nothing here evidences it either, and the subcontract asks for both documents before stored material is paid.
What we do — Request the invoice and certificate. The line goes on the next application once they arrive.
A conditional waiver takes effect only when the payment clears; an unconditional or final one would release rights for money not yet received. Waiver forms and rules differ by state, so this is a consistency check rather than a legal opinion.
What we do — Flagged as consistent with this stage — confirm against your state’s required form and your own counsel. Named so you know it was looked at, because the wrong one looks almost identical.
Nothing is posted or paid. The packet goes back with the exceptions marked and the arithmetic already done.
This is a demonstration with invented data, and the forms are our own — not reproductions of any published document. If your draw packets look roughly like this,request a free 30-minute workflow review and we will map how yours move today.